Data Protection Notice
Privacy Policy
Apex International School is committed to safeguarding the personal information of our students, families, and staff.
Secure Storage
All personal data is stored securely with controlled access.
No Data Selling
We never sell or rent your personal information to third parties.
Transparent Use
Data is used only for stated educational and administrative purposes.
Family Rights
Parents retain the right to access, correct, or withdraw consent.
Information We Collect
Student Information
Full name, date of birth, photograph, academic records, health/medical information, and previous school details.
Parent / Guardian Information
Names, contact numbers, email addresses, home address, and emergency contact details.
Financial Information
Fee payment records. We do not store complete payment card details on our servers.
Website Usage Data
Browser type, IP address, pages visited, and session duration, collected via analytics tools.
How We Use Your Information
Academic Administration
Maintaining student records, issuing reports, certificates, and identity cards.
Communication
Sending circulars, event notifications, fee reminders, and emergency alerts to parents/guardians.
Statutory Compliance
Submitting required data to government and examination bodies (e.g., CBSE, State Board).
Safety & Security
Operating CCTV, visitor management, and transport tracking for the safety of all students.
Website Improvement
Analyzing usage patterns to improve the functionality and content of our website.
Information Sharing
Examination Boards
Student data shared with CBSE or affiliated boards as required for registration and results.
Transport & Medical Partners
Limited data shared with authorized bus operators and empanelled doctors for operational purposes.
Legal Obligations
Data disclosed to law enforcement or government authorities when required by law.
No Sale of Data
We never sell, rent, or trade personal information to marketers or third-party advertisers.
Data Security
Access Controls
Only authorized staff have access to sensitive student and parent data.
Secure Storage
Physical records are stored in secured areas; digital data is protected by password policies and encryption.
Incident Response
In the event of a data breach, affected individuals will be notified promptly per applicable regulations.
Data Retention
Academic Records
Retained for the duration of enrollment plus a minimum of 7 years post-graduation as per regulatory requirements.
Financial Records
Maintained for a minimum of 8 years as required by tax and audit laws.
Website Analytics
Anonymized data retained for up to 24 months; personally identifiable logs deleted within 90 days.
Your Rights
Access
You may request a copy of personal data the School holds about you or your child.
Correction
You may request corrections to inaccurate or outdated information.
Withdrawal of Consent
For non-mandatory uses (e.g., promotional photographs), you may withdraw consent at any time.
Complaints
You may raise concerns with the School's Data Protection Officer or the relevant data protection authority.